Abstract
This systematic review, which follows the Preferred Reporting Items for Systematic Reviews and Meta-Analyses (PRISMA) guidelines, examines the current state of disaster preparedness in libraries across Southeast Asia. It evaluates existing research using four core emergency preparedness rule elements: risk assessment and planning, the communication plan, policies and procedures, and training and testing. While an initial search identified 488 potential studies, only seven met the strict criteria; these seven studies were from Indonesia, Malaysia, and the Philippines. This indicates either a significant gap in library readiness or a lack of comprehensive research on the subject. The results show that most libraries, including those that have previously experienced disasters, lack disaster preparedness. Hence, it is essential to make a collective effort to bridge this research gap by creating research opportunities that focus on developing disaster preparedness programs for each country within the region. By utilizing the best practices and knowledge produced by future studies, libraries in Southeast Asia can enhance their resilience and preparedness to effectively reduce the impact of disasters. Ultimately, this will safeguard their valuable resources and enable them to continue providing the best service to their communities.
References
in library disaster management: The Malaysian academic library experience. In S. F. Samsudin, R. S. Shunmugam, K. Kiran, N. A. Bakar, N. Abdullah, & Y. I. A. M. Khalid (Eds.), Libraries at the forefront of open science:9th International conference on libraries, information and society, ICoLIS 2023 (pp. 32–50). Department of Library & Information Science, University of Malaya. https://umlib.um.edu.my/images/library%20publication/ICoLIS%202023/Evidence%20of%20Open%20Science%20Principles.pdf
AHA Centre (2023). AHA Centre annual report 2022. https://ahacentre.org/wp-content/uploads/2023/11/AHA-Centre-Annual-Report-2022-FA-Digital_REV1.pdf
Akhshik, S. S., & Beglou, R. R. (2023). A systematic review of crisis management in libraries with emphasis on crisis preparedness. IFLA Journal, 49(1), 201–215. https://doi.org/10.1177/03400352221089675
Alexander, D. (2002). Aims, purpose and scope of emergency planning. In Principles of emergency planning and management (pp. 1–11). Dunedin Academic Press.
Alexander, D. (2016). What is an emergency plan? In How to write an emergency plan (pp. 29–43). Dunedin.
Al-Tikriti, N. (2007). “Stuff happens”: A brief overview of the 2003 destruction of Iraqi manuscript collections, archives, and libraries. Library Trends, 55(3), 730–745. https://doi.org/10.1353/LIB.2007.0000
Ayoung, A. D., Boatbil, C. S., & Baada, F. N. (2015). Disaster preparedness of libraries: Insights from polytechnic librarians in Ghana. Information Development, 32(5), 1296–1305. https://doi.org/10.1177/0266666915588794
Balut, M. D., Der-Martirosian, C., & Dobalian, A. (2022). Disaster preparedness training needs of healthcare workers at the US Department of Veterans Affairs. Southern Medical Journal, 115(2), 158–163. https://pubmed.ncbi.nlm.nih.gov/35118507/
Bartley, B. H., Stella, J. B., & Walsh, L. D. (2006). What a disaster?! Assessing utility of simulated disaster exercise and educational process for improving hospital preparedness. Prehospital and Disaster Medicine, 21(4), 249–255. https://doi.org/10.1017/S1049023X00003782
Bladek, M. (2021). Student well-being matters: Academic library support for the whole student. The Journal of Academic Librarianship, 47(3), Article 102349. https://doi.org/10.1016/j.acalib.2021.102349
Caballero-Anthony, M., Cook, A. D. B., & Lassa, J. A. (2023, March 2). Disaster management in Southeast Asia: 20 Years of progress and challenges. RSIS. https://www.rsis.edu.sg/rsis-publication/nts/disaster-management-in-southeast-asia-20-years-of-progress-and-challenges/
Centers for Medicare & Medicaid Services. (2023, June 9). Emergency preparedness rule. https://www.cms.gov/medicare/health-safety-standards/quality-safety-oversight-emergency-preparedness/emergency-preparedness-rule
Chawinga, W. D., & Majawa, F. (2018). An assessment of Mzuzu University Library after a fire disaster. African Journal of Library, Archives and Information Science, 28(2), 183–194. https://www.ajol.info/index.php/ajlais/article/view/183186
Diamond, T. (2006). The impact of Hurricanes Katrina and Rita on three Louisiana academic libraries: A response from library administrators and staff. Library Administration & Management, 20(4), 192–200. https://llm.corejournals.org/llm/article/view/1646/926
Duh, J., Jugović, A. P., & Ašler, L. (2022). Visokoškolske, znanstvene i specijalne knjižnice u Hrvatskoj i njihova spremnost na krizne situacije: anketno istraživanje [Academic and special libraries in Croatia and their crisis preparedness: A survey]. Libellarium: časopis Za istraživanja U području Informacijskih I Srodnih Znanosti, 13(1), 161–178. https://doi.org/10.15291/libellarium.3461
Dunn, J. C., Lewandowsky, S., & Kirsner, K. (2002). Dynamics of communication in emergency management. Applied Cognitive Psychology, 16(6), 719–737. https://doi.org/10.1002/acp.846
Dushie, D. Y. (2014). Business continuity planning: An empirical study of factors that hinder effective disaster preparedness of businesses. Journal of Economics and Sustainable Development, 5(27), 185–191. https://www.iiste.org/Journals/index.php/JEDS/article/view/18347/18828
Farid, G., Warraich, N. F., & Iftikhar, S. (2023). Digital information security management policy in academic libraries: A systematic review (2010–2022). Journal of Information Science, Article 01655515231160026. http://dx.doi.org/10.1177/01655515231160026
Garcia, C., Blahut, J., Angignard, M., & Pasuto, A. (2014). The importance of the lessons learnt from past disasters for risk assessment. In T. van Asch, J. Corominas, S. Greiving,J. P. Malet, & S. Sterlacchini (Eds.), Mountain risks: From prediction to management and governance. advances in natural and technological hazards research (Vol. 34, pp. 275–284). Springer. https://doi.org/10.1007/978-94-007-6769-0_9
Garnett, J., Arbon, P., Howard, D., & Ingham, V. (2018). Do university libraries in Australia actively plan to protect special collections from disaster? Journal of the Australian Library and Information Association, 67(4), 434–449. https://doi.org/10.1080/24750158.2018.1531678
Gregorian, V. (2002, October 17). Libraries as acts of civic renewal. Carnegie Corporation of New York. https://media.carnegie.org/filer_public/d7/9c/d79c6501-1966-4b48-809b-108d4bf7c4cd/ccny_speech_20021017_libraries.pdf
Hong, Y., Kim, J.-S., & Xiong, L. (2019). Media exposure and individuals’ emergency preparedness behaviors for coping with natural and human-made disasters. Journal of Environmental Psychology, 63, 82–91. https://doi.org/10.1016/J.JENVP.2019.04.005
Ilo, P. I., Nwachukwu, V. N., & Izuagbe, R. (2020). Emergency response plans: Panacea for emergency preparedness and control in university libraries in Nigeria. International Journal of Emergency Services, 9(3), 339–358.https://doi.org/10.1108/IJES-11-2019-0061
Institute of Museum and Library Services (2019). Protecting America’s collections: Results from the heritage health information survey. https://www.imls.gov/sites/default/files/publications/documents/imls-hhis-report.pdf
Iroeze, P., & Iroeze, P. C. (2021). Level of disaster management preparedness by library staff in academic libraries: The experience of academic libraries in South Eastern States, Nigeria. Library Philosophy and Practice (e-Journal), Article 6689. https://digitalcommons.unl.edu/libphilprac/6689/
Jivesh, B. (2015). Disaster management in libraries: An overview. Gyankosh- The Journal of Library and Information Management, 6(1), 9–13. https://doi.org/10.5958/2249-3182.2015.00002.7
Khademizadeh, S., Albudaiwi, D. Y., Larsen, H., Mohammadi, Z., & Farajpahlou, A. H. (2023). Public libraries and crisis management: Iranian public libraries and the dust crisis. Journal of Librarianship and Information Science, 55(4), 1055–1067. https://doi.org/10.1177/09610006221116898
Khalid, S. J. M., & Dol, N. (2015). Disaster preparedness for academic libraries in Malaysia: An exploratory study. International Journal of Social, Behavioral, Educational, Economic and Management Engineering, 9(10), 2946–2952. https://core.ac.uk/download/pdf/162015125.pdf
Knapp, A. A., Hersch, E., Wijaya, C., Herrera, M. A., Kruzan, K. P., Carroll, A. J., Lee, S., Baker, A., Gray, A., Harris, V., Simmons, R., Sodhi, D. K., Hannah, N., Reddy, M., Karnik, N. S., Smith, J. D., Brown, C. H., Mohr, D. C. (2023). “The library is so much more than books”: Considerations for the design and implementation of teen digital mental health services in public libraries. Frontiers in Digital Health, 5. https://doi.org/10.3389/fdgth.2023.1183319
Kobayashi, N. (2013). Progress of collaboration in disaster preparedness for cultural properties after the Great East Japan Earthquake. IFLA World Library and Information Congress. https://library.ifla.org/id/eprint/256/1/188-kobayashi-en.pdf
Mardis, M. A., Jones, F. R., Tenney, C. S., & Leonarczyk, Z. (2021). Category 4: Constructing knowledge about public librarians’ roles in natural disasters: A heuristic inquiry into community resiliency in Florida’s Hurricane Michael. Library Trends, 69(4), 768–789. https://doi.org/10.1353/lib.2020.0046
Matthews, G. (2017). Disaster management for libraries and archives: An introduction. In J. Feather & G. Matthews (Eds.), Disaster management for libraries and archives (pp. 1–12). Routledge.
McHone-Chase, S. (2007). Strategies for preparedness for library disasters: The ILL Response. In C. J. Ury, F. Baudino, & S. G. Park (Eds.), Brick and click libraries: Proceedings of an academic libraries symposium (pp. 176–180). Northwest Missouri State University. https://files.eric.ed.gov/fulltext/ED499082.pdf#page=183
Nisa, K., & Marlini. (2024). Konservasi kuratif koleksi perpustakaan pasca kebakaran di Dinas Kearsipan dan Perpustakaan Kabupaten Pesisir Selatan berbasis disaster preparedness in library [Curative conservation of library collections after fire at the Archives and Library Service of Pesisir Selatan regency based on disaster preparedness in library]. Jurnal Humaniora, Sosial dan Bisnis, 2(2), 261–265. https://humanisa.my.id/index.php/hms/article/view/105
Olubiyo, P. O. (2023). A literature survey of disaster management strategies in library and information centres. Library Philosophy and Practice, Article 7577. https://digitalcommons.unl.edu/libphilprac/7577
Orenia, R. B., & Cabonero, D. A. (2023). Disaster risk reduction management practices: The case of a private academic library in Northern Philippines. Library Philosophy and Practice, Article 7663. https://digitalcommons.unl.edu/libphilprac/7663
Osawele, R. E., & Akporhonor, B. A. (2022). Librarians’ work attitude towards disaster management in university libraries in South-South, Nigeria. Communicate: Journal of Library and Information Science, 24(2), 1–14. https://www.cjolis.org/index.php/cjolis/article/view/8/9
Page, M. J., McKenzie, J. E., Bossuyt, P. M., Boutron, I., Hoffmann, T. C., Mulrow, C. D., Shamseer, L., Tetzlaff, J. M., Akl, E. A., Brennan, S. E., Chou, R., Glanville, J., Grimshaw, J. M., Hróbjartsson, A., Lalu, M. M., Li, T., Loder, E. W., Mayo-Wilson, E., McDonald, S., . . . Moher, D. (2021). The PRISMA 2020 statement: An updated guideline for reporting systematic reviews. BMJ (Clinical Research), 372, Article n71. https://doi.org/10.1136/bmj.n71
Rachman, Y. B. (2020). Disaster preparedness of academic libraries: A case study from Indonesia. Preservation, Digital Technology & Culture, 49(2), 67–74. https://doi.org/10.1515/pdtc-2020-0002
Rachman, Y. B., & Afidhan, S. (2018). Digital disaster preparedness of Indonesian special libraries. Preservation, Digital Technology, & Culture, 47(2), 54–59. https://doi.org/10.1515/pdtc-2018-0009
Randolph, S. A. (2015). Emergency preparedness plan. Workplace Health & Safety, 63(7), 324. https://doi.org/10.1177/2165079915591397
Rich. (2008, October 7). Policies vs. plans vs. procedures vs. standards. Securosis. https://securosis.com/blog/policies-vs-plans-vs-procedures-vs-standards/
Soderdahl, P. A. (2013). The Iowa flood of 2008: Putting the disaster response plan to the test. IFLA World Library and Information Congress, Helsinki, Finland. https://iro.uiowa.edu/view/pdfCoverPage?instCode=01IOWA_INST&filePid=13675076420002771&download=true
Superio, D. L., Abaday, E. M., Oliveros, M. G. H., Delgado, A. S., Palcullo, V. E. V., & Geromiano, J. F. (2019). Fire + water + bombs: Disaster management among academic libraries in Marawi City, Lanao del Sur, Philippines. International Journal of Disaster Risk Reduction, 41, Article 101311. https://doi.org/10.1016/j.ijdrr.2019.101311
Superio, D. L., Alayon, S. B., & Oliveros, M. G. H. (2019). Disaster management practices of academic libraries in Panay Island, Philippines: Lessons from Typhoon Haiyan. Information Development, 35(1), 51–66. https://doi.org/10.1177/0266666917725905
Superio, D. L., Yap, J. M., Sebial-Guinanao, J. M. L., & Calilung, R. P. (2024). When a disaster strikes: Are libraries in the Philippines ready? IFLA Journal, 50(2), 1–19. https://doi.org/10.1177/03400352231222039
Tian, L., Yao, P., & Jiang, S. (2014). Perception of earthquake risk: A study of the earthquake insurance pilot area in China. Natural Hazards, 74(3), 1595–1611. https://doi.org/10.1007/s11069-014-1257-6
Vendrell, E. G. (2001, May). Emergency response training and testing. International Foundation for Protection Officers. https://ifpo.org/resource-links/articles-and-reports/safety-fire-protection-and-emergency-management/emergency-response-training-and-testing/
Wahab, S. N. A., Mohammed, N. I., Khamidi, M. F., Jamaluddin, N. (2015). Qualitative assessment of mould growth for higher education library building in Malaysia. Procedia - Social and Behavioral Sciences, 170, 252–261. https://doi.org/10.1016/j.sbspro.2015.01.035
Wahler, E. A., Provence, M. A., Helling, J., Williams, M. A. (2020). The changing role of libraries: How social workers can help. Families in Society: The Journal of Contemporary Social Services, 101(1), 34–43. https://doi.org/10.1177/1044389419850707
Whitney, W., Keselman, A., & Humphreys, B. (2017). Libraries and librarians: Key partners for progress in health literacy research and practice. Information Services & Use, 37(1), 85–100. https://doi.org/10.3233/ISU-170821
Recommended Citation
Abidin, Azraai; Abdullah, Mohd Najib; Shaari, Noor Faezah; and Saad, Nur Shurbaniah
(2024).
Library Disaster Preparedness in Southeast Asia: A Systematic Review.
ASEAN Journal of Community Engagement, 8(1), 73-92.
Available at: https://doi.org/10.7454/ajce.v8i1.1311