ASEAN Journal of Community Engagement

Author Guidelines

This guideline is intended for an article published in the AJCE Journal starting in July 2023. Articles submitted before March 2023 which still use the old template, will be edited based on the new guideline. Articles that are going to be submitted, starting from March 2023, will have to use the new guideline..

Please find the documents below for a step-by-step guide to the submission process.

Manual Guide Book for Author: PDF

Manuscript (Template) DOCX | PDF
Please rename your manuscript in this order ‘Manuscript_Title’.

Title Page (Template) DOCX
Please rename your title page in this order ‘Title Page_Title’.

Cover Letter (Template) DOCX
Please rename your cover letter in this order ‘Cover Letter_Title’.

Before you submit your article, please make a Self Judgement on whether the article is suitable for submission to the journal. Please download this document of Self Judgement form: Download

For detail of this guideline, you can find the explanation below.


To verify the originality, the manuscript will be checked by the plagiarism detection service iThenticate. Please ensure that the manuscript that will be submitted has been formatted to the template of our journal before submission. In addition, please do not use the Cover Page from Bepress in your manuscript. This is because this cover page will automatically be added when your article is published in the journal.


Your submitted manuscript must be in appropriate, concise, and grammatically correct English. If English is not your native language, it is encouraged to seek the help of an English Language Editing service or professional translator. Once your manuscript is accepted, we will go through a proofreading process to ensure that the language of your manuscript is suitable for academic purposes. Please note that the type of English for this manuscript is "American English".

We encourage the author to closely follow the article word count lengths given in the Summary Table. The manuscript length includes only the main body of the text, footnotes and all citations within it, and excludes abstract, section titles, figure and table captions, funding statements, acknowledgements and references in the bibliography.

{ top }


All manuscripts must use 1.5 space; 12-point font, with a page size of 210 mm x 297 mm (A4 size). Including the body of the manuscript, references, end-notes, tables, and figures, all material should be no longer than ten single-spaced pages. The Manuscripts should be written in American English and formatted to follow the submission guidelines of the journal.

AJCE requires authors to select the article type and to comply with the article-type descriptions defined below. Please note that not all article types are available for all specialities. Please pay close attention to the word count limits. Should you have any inquiries, please feel free to contact us.

1. Research articles

More than 6000 words and not exceeding 9000 words (exclude reference in the full manuscript, no word limit on the title page). The articles have to present a conceptual framework, and/or the application of your community engagement programs such as community development, community services, community empowerment, community outreach, and action research. These types of articles should have a deep theoretical framework and be more generalizable, i.e., not focusing on single case studies

2. Review articles

The review articles comprehensively summarize the literature on issues about community engagement or community engagement programs. The total word count should be more than 5000 words and not exceed 6000 words (exclude references, no word limit on title page).

3. Case-based articles (Technical Articles + Policy/Practical Articles)

More than 4000 words and not exceeding 5000 words (exclude references, there is no word limit on the title page) that describe pioneer techniques likely to be of use to others that are practicing community engagement. This type of article is best suited where the focus is on a smaller number of case studies or a single but unique or large-scale case study. The article may be technique-driven, methodology-focused, or maybe an in-depth examination of a community engagement program, including monitoring, planning, implementation, or policy relevance of the case study(s). This type of article has a briefer introduction and less focus on theoretical frameworks in favor of a focus on technical approaches and outcomes.

{ top }


Insert your abstract text, a maximum of 250 words providing trial information under the following sections.

First, background. Provide context or background for the study and state the study's primary objective or hypothesis in 1–2 sentences. Describe shortly the theory review of community engagement that has been done. Also, mention and explain the theory that supports your research, especially about community engagement, community services, and community development. Furthermore, the Author may include a hypothesis (if any), which explains the expected result.

Second, methods. Describe the necessary procedures used during the study, including the selection of study subjects and observational and analytical methods. Define the primary outcomes that were measured for each group of subjects about the implementation of community engagement.

Third, results and discussion. Summarize the main findings, including specific effect sizes and their statistical significance, if possible. Include (if relevant) the number of participants in each group, the primary outcome for each group, and any significant adverse events or side effects. Also, please explain the previous research and the relation between your theory and your result.

Fourth, conclusion. In 1–2 sentences, state the principal conclusions, emphasizing new and important aspects of the study or observations in the issue of community engagement.

{ top }


The authors must provide a minimum of five keywords or phrases that identify the most critical concepts in their paper. Examples of keywords could include theoretical concepts, methods used, geographical areas, or common community development themes. Keywords are separated with semicolons (;).

{ top }

Article Contents

ASEAN Journal of Community Engagement manuscript should be divided into two different files namely as 1. Title Page (Title of Article, Name of Authors, Affiliation, Email, Author Contribution, and Acknowledgement); and 2. Full Manuscript (Title, Abstract and Keywords, Introduction, Methods, Results and Discussion, Conclusion, and References).

Title of the manuscript should be defined to help global readers understand. Hence, the authors must preferably avoid creating a title with some local meanings, such as: "Case study of (Local meaning) in City X or (Local Culture Meaning) in Sub-district Y". In addition, the manuscript title in Full Manuscript should be clear, concise, informative, and limited to 15 words, including conjunctions. Subtitles, colons, and nonstandard abbreviations are unacceptable.

Please remove the name of Author in Full Manuscript to ensure double-blind review process. The authors are required to accept the Journal Publishing Agreement when submitting the manuscript to our journal. This agreement covers authorship, originality, and conflicts of interest.

1. Introduction

Introduction Section should contain research significance and all supporting data or scientific evidence based on personal observations or the results of other researcher studies. The formulation of this research problem is always based on real conditions and objectively scientifically. Community engagement covers the services to society, applying science and technology based on their field, increasing the capacity of society, and community empowerment. This section is not bounded to be titled as "introduction" and can be titled in a more descriptive manner.

Authors must input the theoretical background in the Introduction section. It should contain previous theories as the basis of research and the temporary hypothesis. The theoretical backgroud provides state of the art of your manuscript from research problems that have been proposed. In the context of community engagement, the theory that should be used primarily is those that relate to community engagement, community development, or community services. Additional theories outside of community engagement scope can be included as well.

After the theories are mentioned and discussed, you need to form a problem that shows why this manuscript is important, existing gaps, previous research, and the purpose of the manuscript.

Example of the existing gaps and previous research statement is at the end of the Introduction section (after theories are mentioned and discussed). For example: "........ (summary of background)....... A previous research explained on ....... This research is limited on ........ Indeed, this research intends to ................. The purpose of this research that related to community engagement are .........".

2. Methods

Methods are the means used by the Author to answer the existing research problem. The method must be clear with the location and time of the research, the population, and sample of the study, the research variables, and the research data. The method of your manuscript also mentions the details of your community engagement program.

3. Result and Discussion

Result and discussion contains results obtained by the author during the research. The results of the study submitted in advance as a whole, which continues by doing the process of discussion. The discussion is presented systematically from general, then leads to the specific. The presentation of the research can be done with the help of tables, drawings/graphs, maps/plans, and schemes.

The result and discussion of your manuscript also interconnected with the theory as well as the novelty of your manuscript about community engagement. The results and discussion part should also describe the implication of this community engagement program to the community. The minimum explanation in this chapter ranges from 40% to 50% of your manuscript. This section and subsection of it could be titled in a more descriptive manner.

3.1. Structure

Files must be in MS Word only and follow the provided guidelines. Figures and tables should be embedded and not supplied separately. Please make sure that you use as many standard fonts as possible in your documents. To avoid unnecessary errors, you are strongly advised to use the ‘spell checker’ function of MS Word. Any bullet lists must not include in the manuscript submission.

3.2. Tables

All tables should be numbered with Arabic numerals, and these tables can be edited and should not be used as images. Every table should have a caption. Headings should be placed above tables, centered. Only horizontal lines should be used within a table, to distinguish the column headings from the body of the table, and immediately above and below the Table. Tables must be embedded into the text and not supplied separately. If the Table is retrieved from other sources, write the name of the source below the Table, left-justified. Below is an example that the authors may find useful.

The Table on the manuscript has to be formatted (when possible) on one page not continued on to the next page. It is for the sake of ease of readers that read your manuscript. In addition, please indicate your Table with the number of tables. For example, “… the result of our research is mention on Table 4 …”. And please not mention your Table with this example, “… the result of our research is mention in Table below …”.

3.3. Format of references

References must be listed at the end of the paper. Do not begin them on a new page unless this is necessary. The authors should ensure that every reference in the text appears in the list of references and vice versa. Indicate references are filled by Last Name, Page, and Years, it is called Body Note or EndNote. Here is an example for Body Note or EndNote.

……… Women today have started to have the capacity to contribute from various aspects. For example, it is in the office, college, business, and other things. However, not all women can always play an important role in the utilization of natural resources, particularly in the use of the watershed. (Stevenson, 2012, p.xx)….….

Some examples of how your references should be listed are given at the end of this template in the ‘References’ section, which will allow you to assemble your reference list according to the correct format and font size.

3.4. Section headings

Section headings should be left-justified, bold, with the first letter capitalized and numbered consecutively, starting with the Introduction. Sub-section headings should be in capital, and lower-case italic letters numbered 1.1, 1.2, etc., and left-justified, with second and subsequent lines indented.

3.5. Footnotes

Footnotes on this manuscript are forbidden to be added. If your manuscript still has a footnote on it, please correct your manuscript as soon as possible. If you do not revise your manuscript, after it has been reviewed (e.g. still contains footnotes), the board of reviewers and editors will reserve the right to reject your manuscript.

3.6. Bullets and Numbering

For the manuscript, it is forbidden to use bullets and numbering, except for Section and Sub Section in Introduction, Methods, Result and Discussion, and Conclusions. All sentences should be typed as a descriptive paragraph format.

3.7. Figures

All figures should be numbered with Arabic numerals (1,2,3,….). Every figure should have a caption. All photographs, schemas, graphs, and diagrams are to be referred to as figures. Line drawings should be in good quality scans or correct electronic output. Low-quality scans are not acceptable. Figures must be embedded in the text and not supplied separately. In MS word input, the figures must be properly coded. Lettering and symbols should be clearly defined either in the caption or in a legend provided as part of the figure. Figures should be placed at the top or bottom of a page wherever possible, as close as possible to the first reference to them in the paper.

The figure number and caption should be typed below the illustration in 12 pt and centered. If the figures get on other sources, write the name of the source below the figures, left-justified. The figures on your manuscript must be sent separately from your manuscript with high resolution.

3.8. Equations

Equations and formulas in the manuscript should be typed in Math type and numbered consecutively with Arabic numerals in parentheses on the right side of the page (if referred to explicitly in the text). They should also be separated from the surrounding text by one space.

3.9. Online license transfer

All authors are required to complete the non-exclusive transfer of publishing rights before the manuscript can be published in the ASEAN Journal of Community Engagement. This document of agreement can be downloaded on this website. This transfer agreement protects the copyrighted material for the authors but does not relinquish the authors’ proprietary rights. The copyright transfer covers the non-exclusive rights to reproduce and distribute the article, including reprints, photographic reproductions, microfilm, or any other reproductions of similar nature and translations. Authors are responsible for obtaining from the copyright holder the permission to reproduce any figures for which copyright exists.

4. Conclusions

The conclusion of your manuscript defines the novelty of your study and the fruitfulness of your community engagement program, the benefit for society or community, and theoretical contribution from your manuscript. This conclusion has to have a maximum of 3 paragraphs.


References of your manuscript must be up to date for the last 5 years (up to date and a minimum of 30 references that 50% of the references are from journals). We do not encourage using references from Proceedings and Conference Proceeding and it is forbidden to use references from predatory journals.

Format of the references for submitting the manuscript on this journal with the style of APA, which can be done in MS Word. The reference of your manuscript is organized alphabetically and FORBIDDEN to use a self citation that has been publish in ASEAN Journal of Community Engagement. Here is an example reference format with the style of APA Style 7th Edition. Please input your references using Mendeley Application to facilitate you as an Author.Download Mendeley Application.

Journal Article

Grady, J. S., Her, M., Moreno, G., Perez, C., & Yelinek, J. (2019). Emotions in storybooks: A comparison of storybooks that represent ethnic and racial groups in the United States. Psychology of Popular Media Culture, 8(3), 207-217.https://doi.org/10.1037/ppm0000185

Parenthetical citation: (Grady et al., 2019)

Narrative citation: Grady et al. (2019)

Journal Article with an Article Number

Jerrentrup, A., Mueller, T., Glowalla, U., Herder, M., Henrichs, N., Neubauer, A., & Schaefer, J. R. (2018). Teaching medicine with the help of “Dr. House.” PLoS ONE, 13(3), Article e0193972. https://doi.org/10.1371/journal.pone.0193972

Parenthetical citation: (Jerrentrup et al., 2018)

Narrative citation: Jerrentrup et al. (2018)

Journal Article with Missing Information

Missing Volume Number

Stegmeir, M. (2016). Climate change: New discipline practices promote college access. The Journal of College Admission, (231), 44-47.https://www.nxtbook.com/ygsreprints/NACAC/nacac_jca_spring2016/#/46

Missing Issue Number

Sanchiz, M., Chevalier, A., & Amadieu, F. (2017). How do older and young adults start searching for information? Impact of age, domain knowledge and problem complexity on the different steps of information searching. Computers in Human Behavior, 72, 67-78.https://doi.org/10.1016/j.chb.2017.02.038

Missing Page or Article Number

Butler, J. (2017). Where access meets multimodality: The case of ASL music videos. Kairos: A Journal of Rhetoric, Technology, and Pedagogy, 21, 1.http://technorhetoric.net/21.1/topoi/butler/index.html

Parenthetical citation: (Butler, 2017; Sanchiz et al., 2017; Stegmeir, 2016)

Narrative citation: Butler (2017), Sanchiz et al. (2017), and Stegmeir (2016)


Newspaper Article References

Carey, B. (2019, March 22). Can we get better at forgetting? The New York Times. https://www.nytimes.com/2019/03/22/health/memory-forgetting-psychology.html

Harlan, C. (2013, April 2). North Korea vows to restart shuttered nuclear reactor that can make bomb-grade plutonium. The Washington Post, A1, A4.

Stobbe, M. (2020, January 8). Cancer death rate in U.S. sees largest one-year drop ever. Chicago Tribune.

Parenthetical citation: (Carey, 2019; Harlan, 2013; Stobbe, 2020)

Narrative citation: Carey (2019), Harlan (2013), and Stobbe (2020)



McKibbin, B. (2007). Deep economy: The wealth of communities and the durable future. Times Book/Henry Hold and Co.

Chapter in an edited book

Pigg, K. E., & Bradshaw, T. K., (2003). Catalytic community development: A theory of practice for changing rural society. In D. L. Brown & L. E. Swanson (Eds.), Challenges for rural America in the twenty-first century (pp. 385-396). Pennsylvania State University Press.


Conference Presentations and Proceeding

Conference Presentations

Evans, A. C., Jr., Garbarino, J., Bocanegra, E., Kinscherff, R. T., & Márquez-Greene, N. (2019, August 8–11). Gun violence: An event on the power of community [Conference presentation]. APA 2019 Convention, Chicago, IL, United States. https://convention.apa.org/2019-video

Parenthetical citation: (Evans et al., 2019)

Narrative citation: Evans et al. (2019)

Abstract of a Conference Precentation

Cacioppo, S. (2019, April 25–28). Evolutionary theory of social connections: Past, present, and future [Conference presentation abstract]. Ninety-ninth annual convention of the Western Psychological Association, Pasadena, CA, United States. https://westernpsych.org/wp-content/uploads/2019/04/WPA-Program-2019-Final-2.pdf

Parenthetical citation: (Cacioppo, 2019)

Narrative citation: Cacioppo (2019)

Conference Proceedings published in a Journal

Conference proceedings published in a journal follow the same format as journal articles

Duckworth, A. L., Quirk, A., Gallop, R., Hoyle, R. H., Kelly, D. R., & Matthews, M. D. (2019). Cognitive and noncognitive predictors of success. Proceedings of the National Academy of Sciences, USA, 116(47), 23499–23504.https://doi.org/10.1073/pnas.1910510116

Parenthetical citation: (Duckworth et al., 2019)

Narrative citation: Duckworth et al. (2019)

Conference Proceedings published as a whole Book

Conference proceedings published as a whole book follow the same reference format as whole edited books.

Kushilevitz, E., & Malkin, T. (Eds.). (2016). Lecture notes in computer science: Vol. 9562. Theory of cryptography. Springer.https://doi.org/10.1007/978-3-662-49096-9

Parenthetical citation: (Kushilevitz & Malkin, 2016)

Narrative citation: Kushilevitz and Malkin (2016)

Conference Proceedings published as a Book Chapter

The format for conference proceedings published as an edited book chapter is the same as for edited book chapters.

Bedenel, A.-L., Jourdan, L., & Biernacki, C. (2019). Probability estimation by an adapted genetic algorithm in web insurance. In R. Battiti, M. Brunato, I. Kotsireas, & P. Pardalos (Eds.), Lecture notes in computer science: Vol. 11353. Learning and intelligent optimization (pp 225-240). Springer.https://doi.org/10.1007/978-3-030-05348-2_21

Parenthetical citation: (Bedenel et al., 2019)

Narrative citation: Bedenel et al. (2019)

{ top }

After Acceptance


Before publishing the manuscript, the proofs will be sent to the authors by email. Only minor changes are allowed and any errors must be corrected; no change or additions to the edited manuscript will be allowed at this stage. The corrected proofs must be returned to the editor by email and system in docx template. If the Editor does not receive the corrected proofs after 1 (one) week, it will be assumed that there are no errors for correction, and the manuscript will be published in the next issue according to the journal style.


After publication, the Authors will be sent by email the published manuscript, and also the online published article which can be freely accessed and downloaded from the website.

{ top }

Author Inquiries

For further inquiries, please contact:
Secretariat of ASEAN Journal of Community Engagement, Universitas Indonesia, Kampus UI Depok, 16424, INDONESIA
E-mail : ajce@ui.ac.id

{ top }