Publication Ethics in ASEAN Journal of Community Engagement is based on Committee on Publication Ethics (COPE). We have personalized this COPE for our journal as follows:
- Author Contribution
- Ethical Clearance
- Conflict of Interest Policy
- Publication Ethics (Authors, Editors, and Reviewers)
- Privacy Statement
- Publication Charges
- About this Publishing System
- Open Access Policy
- Peer Review Process
- Erratum and Corrigendum
For detail of this ethics, you can find the explanation below.
Authorship or a co-author means a person who has made a significant contribution to manuscript and who shares responsibilities and accountability of the results. If a manuscript is written by more than one author, you’ll choose one person to be the corresponding author. This person will handle all correspondence about the manuscript and sign the publishing agreement on behalf of all the authors. If you are a co-author, this means that
- You have made a significant contribution to the research, whether it is in the concept or design, acquisition of data, analysis and interpretation, or in all these areas.
- You have drafted, written, or revised the article.
- You have reviewed and agreed on the final version of the article before submission.
- You have agreed on the journal to which your manuscript will be submitted.
- You are aware that you are taking responsibility and accountability for the content of the manuscript.
- You are aware that the corresponding author will be acting on your behalf in any communication about the article, through submission, peer review, production, and after publication.
- In line with standard publishing ethics, if your article is found to be unsafe, have errors, in some way fraudulent, or in breach of the publishing agreement, that responsibility is shared by all named co-authors.
Please make a note that the authors’ contributions should be mentioned clearly within the title page. Here is the example of author contribution:
A.B. and B.C. conceived of the presented idea. A.B. developed the theory and performed the computations. C.D. and D.E. verified the analytical methods. B.C. encouraged A.B. to investigate [a specific aspect] and supervised the findings of this work. All authors discussed the results and contributed to the final manuscript.
At the beginning of the submission process, the authors must confirm whether the manuscript has ethical clearance or no. If the ethical clearance is obtained, the information on the ethical clearance number should be provided.
Authors who may have grievances about any aspect of their interaction with the AJCE should e-mail the Editor-in-Chief by email at email@example.com. All questions or complaints will be responded within 7 days. If required, the Editor-in-Chief will consult with other editors regarding the complaint. The Editor-in-Chief will liaise directly with the complainant and thoroughly explain the steps they have taken to resolve the matter.
Conflict of Interest Policy
Authors who submit their manuscripts to the ASEAN Journal of Community Engagement (AJCE) must disclose all relationships or interests that could influence, or bias the work. Although authors may not be aware of potential conflicts, disclosure of relationships and interest affords a more transparent process, leading to an accurate and objective assessment of the work. A few potential conflicts of interests that are directly or indirectly related to the research may include but are not limited to the following:
- Research grants from funding agencies (please give the research funder and the grant number)
- Honoraria for speaking at conferences
- Financial support for attending conferences
- Financial support for educational programs
- Support from a project sponsor
- Position on advisory board or board of directors or other types of management relationships
- Multiple affiliations
- Intellectual property rights (e.g. patents, copyrights and royalties from such rights)
The corresponding author of the manuscript will include a summary statement on the title page that is separate from their manuscript.
Publication Ethics - Authors
- Reporting Standard: Reports of original research should present an accurate account of the work performed as well as an objective discussion of its significance. Underlying data should be represented accurately in the paper. A paper should contain sufficient details and references to permit others to replicate the work.
- Originality and Plagiarism: The authors should ensure that they have written entirely original works, and if the authors have used the work and/or words of others that this has been appropriately cited or quoted.
- Multiple, Redundant or Concurrent Publication: An author should not, in general, publish manuscripts describing essentially the same research in more than one journal or primary publication. Submitting the same manuscript to more than one journal concurrently constitutes unethical publishing behavior which is not accepted.
- Acknowledgment of Sources: Proper acknowledgment of the work of others must always be given. Authors should cite publications that have been influential in determining the nature of the reported work.
- Disclosure and Conflicts of Interest: All authors should disclose in their manuscript any financial or others substantive conflict of interest that might be construed to influence the results or interpretation of their manuscript. All sources of financial support for the project should be disclosed.
- Fundamental errors in published works: When an author discovers a significant error or inaccuracy in his/her own published work, it is the author’s obligation to promptly notify the journal editor or publisher and cooperate with the editor to retract or correct the paper.
Publication Ethics - Editors
- Fair Play: An editor at any time evaluate manuscripts for their intellectual content without regard to race, gender, sexual orientation, religious belief, ethnic origin, citizenship, or political philosophy of the authors.
- Confidentiality: The editor and any editorial staff must not disclose any information about a submitted manuscript to anyone other than the corresponding author, reviewers, potential reviewers, other editorial advisers, and the publisher, as appropriate.
- Disclosure and Conflicts of Interest: Unpublished materials disclosed in a submitted manuscript must not be used in an editor's research without the express written consent of the author.
- Criteria of Editors: Editors, both local and international, should have a, minimum of H Index / Scopus ID or a paper or manuscript published in an International Journal with a Scopus Index, especially on the topic of Community Engagement. An editor can help the reviewers to give an input to manuscript beside the result of review by reviewer.
- Publication Decisions: The editorial board is responsible for deciding which of the articles submitted to the journal to be published. The validation of the work in question and its importance to researchers and readers must always drive such decisions. The editors may be guided by the policies of the journal's editorial board and constrained by such legal requirements as shall then be in force regarding libel, copyright infringement and plagiarism. The editors may confer with other editors or reviewers in making this decision.
- Review of Manuscripts: Editors must ensure that each manuscript is initially evaluated for originality. The editor should organize and use peer review fairly and wisely. Editors should explain their peer review processes in the information for authors and also indicate which parts of the journal are peer reviewed. Editor should use appropriate peer reviewers for papers that are considered for publication by selecting people with sufficient expertise and avoiding those with conflicts of interest.
Publication Ethics - Reviewers
- Contribution to Editorial Decisions: Peer reviewers assist the editors in making editorial decisions and through the editorial communications with the author may also assist the author in improving the paper.
- Criteria of Reviewers: Reviewers, both local and international, must have a paper or manuscript which has been published in the International Journal with a Scopus Index, especially on the topic of Community Engagement. And also the reviewers have published an article with the same theme with the manuscript that will be reviewing. Or the reviewers have a community engagement program with the same theme.
- Standards of Objectivity: Reviews should be conducted objectively. Personal criticism of the author is inappropriate. Referees should express their views clearly with supporting arguments.
- Confidentiality: Any manuscripts received for review must be treated as confidential documents. They must not be shown to or discussed with others except as authorized by the editor.
- Disclosure and Conflict of Interest: Privileged information or ideas obtained through peer review must be kept confidential and not used for personal advantage. Reviewers should not consider manuscripts in which they have conflicts of interest resulting from competitive, collaborative, or other relationships or connections with any of the authors, companies, or institutions connected to the papers.
- Acknowledgment of Sources: Reviewers should identify relevant published work that has not been cited by the authors. Any statement that an observation, derivation, or argument had been previously reported should be accompanied by relevant citations. A reviewer should also call to the editor's attention any substantial similarity or overlap between the manuscript under consideration and any other published paper of which they have personal knowledge.
- Period of Reviewing: Reviewers should review the manuscript within 1 until 2 months (maximum). The number of reviewers for every manuscript is at least two reviewers (depends on the editor-in-charge’s decision).
The names and email addresses entered on this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.
The publishing rights is required by AJCE for publishing the articles. This is determined by a publishing agreement between the author and AJCE. This publishing agreement deals with the transfer or license of the copyright to AJCE and authors retain significant rights to use and share their own published articles. For submitted manuscripts, AJCE is granted the following rights:
- The right to provide the manuscripts in all forms and media, so they can be used on the later issues.
- The authority to enforce the rights in the manuscript, on behalf of an author, for example in the case of plagiarism or copyright infringement.
Copyright of AJCE is also to protect the specific way the manuscript which has been written to describe an experiment and the results. AJCE is pledged to its authors to protect and defend their research and take allegations of infringement, plagiarism, ethic disputes and fraud. Moreover, this means that your manuscript can assure attribution of your work, by making sure you are identified as the author, and you can act as stewards of the scholarly record on your research.
The AJCE is an open access journal, it does not charge readers or institutions for access. There are no charges for submission of a manuscript, article processing, publication of manuscripts or colour reproduction of photographs. There is no waiver policy.
About this Publishing System
This journal uses Digital Commons which is a journal management and publishing software developed, supported, and distributed by Bepress.
Open Access Policy
This journal provides immediate open access to its content on the principle that making research available to the public for free supports a greater global exchange of knowledge in term of community engagement. This journal is accessible on the public internet, permitting any users (academics, students, lecturer, etc.) to copy and redistribute the material in any medium or format, and also to remix, transform, and build upon the material for any purpose, even commercially (CC BY-SA 4.0).
Peer Review Process
All articles submitted to the editorial staff will go through Initial Review processes by the Editorial Board. Then, the articles will be sent to peer reviewers for the next step of the selection, the Double-Blind Review Process. As soon as the double blind review process is finished, the articles will be returned to the authors for revision. These processes can take up to 1 month. Each manuscript will be peer-reviewed in terms of the substantial and technical aspects. The peer review team are all experienced in the management and publication of national and international academic journal.
Opinions expressed in articles and creative pieces published on the AJCE are those of the authors and do not necessarily reflect the views of the editorial board or the publisher.
ASEAN Journal of Community Engagement Universitas Indonesia is currently licensed under a Creative Commons Attribution-ShareAlike 4.0 International License
Contents of the Journal are archived for perpetual access through Bepress Digital Common Publishing Platform, and Google Drive File Manager system. Once article published, the contents are never changed.
Erratum and Corrigendum
All published articles in the ASEAN Journal of Community Engagement are subject to the editorial review process, organized by and under the auspices of the editors and reviewers. Should the authors wish to add to their article after notification of acceptance, they must submit a request the editor and the new content will be reviewed.
1. If the new material is added to the accepted article, it must be submitted again and will be reviewed as a new submission;
2. If the new material should replace the original content of the accepted article, the editor may allow doing an erratum or a corrigendum.
An erratum refers to a correction of errors introduced to the article by the publisher.
Our journal will be introduced changes are highlighted to the author(s) and any errors are mentioned by the author(s) and regenerated by the journal before final publication. Authors who notice these errors and urgently need to revise these errors, please contact our journal manager by email to firstname.lastname@example.org.
A corrigendum means that the author could decide any time that their article needs to publish. The authors should contact the editor journal that will consider any action of this change. Our journal will only process a corrigendum to a published manuscript after receiving consent and briefing from the editor.
Example for the Erratum and Corrigendum
Name of Authors to Published Article. (Published Year). Title of Article. ASEAN Journal of Community Engagement, Number of Volume and Issue: Number of Page (DOI Link)
This article has been retracted by Publisher based on the following reason: Letter to Editor in Chief from Journal Editorial Board (Affiliation) and Reviewer (Affiliation) express that this manuscript, previously published in the Name of Journal (Volume, Number, Year, Page, and DOI Link) shows strong duplication according to analysis by iThenticate. The authors have plagiarized part of the paper that had already published in those journals. Based on clarification via email, Authors of the above paper have admitted their plagiarism to the previously published paper by those journals.
One of the conditions of submission of a paper for publication in this journal is that authors declare that their work is original and has not appeared in a publication on another journal. Re-use of any data should be appropriately cited.