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Policies

Contents

Peer Review Process

All manuscripts will be subject to editorial review and double blind peer reviews. Papers that do not meet the criteria for inclusion or are otherwise inappropriate will be rejected without external review. Manuscripts judged to be appropriate for inclusion in the Journal of Indonesian Health Policy and Administration are sent for formal review. Typically, two experts review each paper. However, they may be subjected to more advanced scrutiny if specialized advice regarding statistics or techniques is needed. Based on the reviewers comments, the editors will then accept or reject the papers with the following conditions: (1) Accept and publish, with or without editorial revisions, (2) Invite the authors to revise their manuscript and address specific concerns, (3) Reject the article outright, typically on grounds of lack of originality, insufficient conceptual advancements or major technical and/or interpretational problems. Any changes made to the original manuscript will be clearly stated for the authors to review. The authors should carefully examine sentence structure, the completeness and accuracy of the text, references, tables, and graphic contents of the revised manuscript. The Editor-in-Chief will have the final decision regarding acceptance or rejection of manuscripts. The Editorial Board reserves the right to edit articles on all aspects of style, format, and clarity. Manuscripts with excessive errors in any aspect, i.e. spelling or punctuation, will be returned to authors for revision before resubmission or may be rejected entirely.

The Journal of Indonesian Health Policy and Administration welcomes recommendations from reviewers regarding edits to prospective manuscripts, however in the event of conflicting advice from reviewers, the editors will make a final decision on the course of action. Editors will evaluate the reports from each reviewer, relevant comments made by the authors, and any other information that may not be available to either party before reaching a decision. The Journal of Indonesian Health Policy and Administration's primary responsibilities are to our readers and the scientific community at large, and in deciding how best to serve them, we must assess the validity and reliability of each paper against the many others also under consideration. We may return to reviewers for further advice, particularly in cases where they disagree with each other, or where the authors believe they have been misunderstood on certain points. Therefore reviewers should be willing to provide follow-up advice when requested. Editors know that reviewers may be reluctant to be drawn into prolonged disputes and will keep consultations to the minimum necessary to provide a fair hearing for the authors. When reviewers agree to assess a paper, the editors consider this as a commitment to review subsequent revisions if necessary, and the editors will not resubmit a paper back to the reviewers if it appears that the authors have not made a serious attempt to address the initial concerns. The Journal of Indonesian Health Policy and Administration takes reviewers' feedback and criticisms seriously, in particular editors are very reluctant to disregard technical criticisms. In cases where one reviewer alone opposes publication, editors may consult the other reviewers as to whether he or she is applying an unduly critical standard. Editors may occasionally bring in additional reviewers to resolve disputes however we prefer to avoid doing so unless there is a specific issue, for example a specialist technical problem.

Open Access Policy

Since 2015, Journal of Indonesian Health Policy and Administration has operated as an online open-access journal, providing free and unrestricted global access to the full text of all published articles. This open-access policy is grounded in the belief that freely sharing research strengthens the global exchange of knowledge. Under a Creative Commons Attribution-NonCommercial License, readers are permitted to read, download, copy, share, print, search, and link to the full content of every article published in the journal.

Letter of Acceptance (LoA) Policy

The Journal of Indonesian Health Policy and Administration issues a Letter of Acceptance (LoA) only after a manuscript has been accepted by the Editor-in-Chief or an authorized editor.

An LoA will not be issued for manuscripts that are still undergoing initial editorial screening and editorial review. Manuscripts that have not yet received reviewers’ reports and editorial decision are not eligible for an LoA.

Requests for an LoA do not influence editorial decisions or guarantee acceptance. All manuscripts are evaluated according to the journal's editorial policies and peer review procedures, regardless of the authors' administrative requirements or publication deadlines.

Authors who publish with this journal agree to the following terms:

Copyright

Authors retain the copyright of their published works while granting IHPA the right of first publication. The authors are responsible for ensuring that their submitted manuscripts are original and that any third-party material included in their works has been appropriately acknowledged and, where necessary, permitted for use.

License

All articles published in IHPA are licensed under the Creative Commons Attribution-NonCommercial 4.0 International License (CC BY-NC 4.0). This license permits others to copy, distribute, display, and adapt the work for non-commercial purposes, provided that appropriate credit is given to the original authors, the source of publication in IHPA is acknowledged, a link to the license is provided, and any changes made to the work are indicated. The work may not be used for commercial purposes under this license.

Additional Distribution and Online Posting

Authors may enter into separate, additional contractual arrangements for the non-exclusive distribution of the published version of their work, provided that its initial publication in IHPA is acknowledged.

Authors are also permitted and encouraged to deposit or share their manuscripts through institutional repositories, personal websites, or other appropriate academic platforms before and during the submission process, provided that applicable journal policies are followed. Such sharing may promote scholarly communication, facilitate academic exchange, and increase the visibility and citation of published research.

Archiving Policy

This journal utilizes Digital Commons, a scholarly publishing and institutional repository platform developed by bepress (Elsevier), to manage, publish, archive, and provide access to its scholarly content.

Digital Commons supports the preservation and continued accessibility of published scholarly works through its secure, cloud-based repository infrastructure, built-in redundancy, regular backup procedures, system maintenance, and content protection mechanisms. Published articles and their associated metadata are maintained within the platform to support the long-term availability and integrity of the journal's scholarly record.

Through the use of Digital Commons, Journal of Indonesian Health Policy and Administration is committed to maintaining a reliable and accessible digital archive of its published articles, supporting the preservation, discoverability, and continued dissemination of scholarly knowledge.

Publication Frequency

This journal is published every 4 (four) months or 3 (three) times a year, usually in January, May, and September.

Authorship and Plagiarism

Authorship Criteria

Authorship of articles published in the Journal of Indonesian Health Policy and Administration should be limited to individuals who have made substantial intellectual and scientific contributions to the work and who are willing to take public responsibility for its content. To qualify for authorship, each author must meet all four of the following criteria:

  1. Substantial contribution: Made substantial contributions to the conception or design of the study, the acquisition, analysis, or interpretation of data, or other essential aspects of the research.
  2. Drafting or critical revision: Participated in drafting the manuscript or critically revising it for important intellectual content.
  3. Final approval: Approved the final version of the manuscript to be published.
  4. Accountability: Agreed to be accountable for all aspects of the work, ensuring that questions related to the accuracy or integrity of any part of the research are appropriately investigated and resolved.

All individuals designated as authors must meet all four criteria. Individuals who do not meet these criteria should not be listed as authors but may be acknowledged in the Acknowledgments section for their contributions, where appropriate and with their permission.

Author Contributions and Order of Authorship

All authors must have made meaningful intellectual or scientific contributions to the manuscript. The order of authorship should be determined by mutual agreement among the authors, taking into account their respective contributions to the research and manuscript preparation. Authorship order should not be determined solely by academic position, seniority, or institutional affiliation.

In multi-group or collaborative research, authorship responsibilities must be clearly defined based on each author's actual intellectual and scientific contributions. All authors are responsible for their respective contributions and must collectively ensure the integrity of the work.

Corresponding Author Responsibilities

The corresponding author is responsible for managing communication between the journal and all co-authors before, during, and after the publication process. The corresponding author must ensure that:

  1. All listed authors meet the journal's authorship criteria.
  2. All authors have reviewed and approved the submitted manuscript and its final version before publication.
  3. All authors agree with the content of the manuscript, the author list, and the order of authorship.
  4. All authors agree to be accountable for their contributions and the integrity of the research.
  5. All authors are informed of and agree to the journal's publication policies and applicable publishing terms.

Submission to IHPA signifies that the corresponding author has confirmed these agreements with all co-authors.

Changes to Authorship

Any request to add or remove an author or change the order of authors after submission must be justified in writing and approved by all original authors and any individuals being added or removed, as applicable. The request must include a letter signed by the relevant authors and be submitted by the corresponding author to [email protected]. The editorial team reserves the right to assess the request before making any changes to the author list.

Originality, Plagiarism, and Similarity Screening

The corresponding author is responsible for confirming that the submitted manuscript:

  1. Has not been published previously and is not currently under consideration for publication elsewhere. If accepted by IHPA, the manuscript must not be submitted for publication to another journal.
  2. Contains no defamatory or unlawful statements and does not infringe upon individual privacy, proprietary rights, or statutory copyright.
  3. Includes appropriate citations and acknowledgments for all sources used.
  4. Has obtained written permission from the relevant copyright holders for any copyrighted material reproduced in the manuscript, where required.
  5. Has been prepared in accordance with applicable research ethics standards and the journal's publication policies.
  6. Has been reviewed and approved by all authors, who agree to the applicable publishing terms.

All manuscripts submitted to IHPA undergo similarity screening using Turnitin or iThenticate. In accordance with the journal's screening policy, a similarity score below 20% is required. However, the editorial team also evaluates the nature, context, and sources of textual overlap. A similarity score alone does not determine whether plagiarism has occurred, and a score below the threshold does not automatically establish that a manuscript is free from plagiarism.

The journal reserves the right to request clarification or revisions, or to reject a manuscript, if concerns regarding originality, plagiarism, authorship, or research integrity are identified.

Conflict of Interest Policy

The Journal of Indonesian Health Policy and Administration is committed to maintaining transparency, objectivity, and integrity throughout the publication process. Authors, reviewers, and editors must disclose any actual, potential, or perceived conflicts of interest that may influence the research, peer review, or editorial decisions.

Authors must declare any relevant financial, professional, personal, or institutional relationships when submitting a manuscript. Reviewers and editors must disclose any conflicts that could compromise their impartiality and decline or transfer their responsibilities when necessary.

IHPA will take appropriate measures to manage disclosed conflicts of interest and ensure a fair and unbiased publication process. Failure to disclose relevant conflicts may result in appropriate editorial action in accordance with publication ethics principles and the guidelines of the Committee on Publication Ethics (COPE).

Allegations of Research Misconduct

The Journal of Indonesian Health Policy and Administration is committed to upholding the highest standards of research integrity and publication ethics in accordance with the guidelines of the Committee on Publication Ethics (COPE). The journal does not tolerate research or publication misconduct, including plagiarism, data fabrication, data falsification, duplicate publication, citation manipulation, unethical research practices, inappropriate authorship, undisclosed conflicts of interest, or other forms of academic misconduct.

Reporting Allegations

Concerns or allegations of research or publication misconduct may be reported to the editorial team by authors, reviewers, readers, or other relevant parties. Reports should include sufficient information and supporting evidence to enable an initial assessment. All allegations will be handled confidentially and objectively, with due consideration for the rights and reputations of all parties involved. The journal does not accept allegations intended to harass, intimidate, or unfairly discredit individuals.

Assessment and Investigation

Upon receiving an allegation, the editorial team will conduct an initial assessment to determine whether the concern falls within the journal's scope of responsibility and whether sufficient information is available for further examination. When necessary, the journal may request additional information or clarification from the individuals concerned and consult the authors' affiliated institutions, relevant experts, or other appropriate parties. Investigations will be conducted fairly, impartially, and in accordance with applicable publication ethics principles and COPE guidelines. All parties will be given an appropriate opportunity to respond to the allegations.

Editorial Actions

If research or publication misconduct is established, the journal will take appropriate action based on the nature and severity of the violation. Such actions may include rejecting a submitted manuscript, requesting corrections or additional clarification, issuing a correction or an expression of concern, retracting a published article, or notifying the relevant institution or other appropriate authority when warranted. The editorial team will determine the appropriate course of action in accordance with COPE guidelines and the journal's publication ethics policies. All decisions will be made with the aim of maintaining the integrity of the scholarly record and promoting responsible research and publication practices.

Artificial Intelligence (AI) Policies

♣ FOR AUTHORS

Authors may use Artificial Intelligence (AI) tools to support manuscript preparation for limited purposes, including:

  • Language editing (grammar and style improvement)
  • Literature summarization
  • Structuring ideas
  • Limited drafting support

However, the use of AI tools must be transparent, ethical, and conducted under full human oversight. AI tools must not replace scientific reasoning, critical analysis, or interpretation of research findings, and must not be used as a substitute for critical thinking, scientific judgment, or original intellectual contribution. AI tools must not be listed as authors.

Author Accountability in the Use of AI Tools

  • Authors remain fully responsible for the accuracy, integrity, and originality of their work, including any content generated or assisted by AI tools.
  • Authors must critically verify all AI-generated outputs, including facts, data, and references. AI-generated content may contain inaccuracies, biases, or fabricated information and must not be used without proper validation.
  • Direct copying and pasting of AI-generated content without substantial revision and intellectual contribution is considered unacceptable and may constitute plagiarism.
  • Authors should be aware that AI tools do not possess true understanding and operate based on pattern recognition, which may result in misleading or overconfident outputs.

Disclosure Requirement

Any use of AI tools must be clearly disclosed in the manuscript and included specifically in the Acknowledgment section. Authors should state the name of the AI tool used, the purpose of its use, and the extent of its contribution.

Authors should specify which sections of the manuscript involved AI assistance (e.g., abstract, introduction, or language editing). Authors are encouraged to retain records of AI usage, including prompts and outputs, for transparency and potential verification if requested by the journal.

● Example (to be placed in Acknowledgment):

“The authors used (name of AI tool) for (specific purpose). The AI tool was used in the following sections of the manuscript: (specify sections, e.g., abstract, introduction, or language editing). The AI tool contributed to (describe the extent of its contribution, e.g., language editing only, initial drafting of sections, or literature summarization). All outputs were reviewed and verified by the authors, who take full responsibility for the content.”

Authors must ensure that all AI-assisted content is carefully reviewed, validated, and revised. Any AI-generated material must be accurate, complete, and ethically compliant. The use of AI tools to fabricate or falsify data, references, or research findings is strictly prohibited. The use of AI tools does not reduce the accountability of authors. All content remains the full responsibility of the authors. Any misuse of AI tools may result in editorial actions, including manuscript rejection, retraction of published articles, or other measures in accordance with journal policies.

Authors must not upload confidential, sensitive, or personally identifiable data (e.g., patient data) into AI tools, as this may violate privacy regulations and ethical standards. Undisclosed or inappropriate use of AI tools may be considered a form of academic misconduct.

♣ FOR EDITORS & REVIEWERS

The use of Artificial Intelligence (AI) tools by editors and reviewers during the editorial and peer review process is strictly prohibited. Reviews must be conducted independently, based on the editor’s and reviewer’s own expertise and professional judgment.

Editors and reviewers are required to:

  • Maintain strict confidentiality of all submitted manuscripts and associated materials.
  • Not upload, copy, paste, or share any manuscript content with AI tools.
  • Not use AI tools to summarize, analyze, evaluate, critique, or interpret manuscripts.
  • Not use AI tools to generate, revise, or improve editorial and peer review reports.
  • Base all assessments and recommendations solely on their own expertise and independent judgment.

Editors and reviewers remain fully responsible for the accuracy, objectivity, and integrity of their review reports. Any use of AI tools during the editorial and peer review process may constitute a violation of the journal's publication ethics policies and may result in appropriate editorial action.

Post-Publication Discussion

Journal of Indonesian Health Policy and Administration adheres to the guidelines of the Committee on Publication Ethics (COPE) in addressing concerns related to published articles. Authors and readers may submit complaints, appeals, or concerns regarding published articles to the Editor-in-Chief through the journal’s official email. All submissions will be reviewed and addressed appropriately.

Corrections and Retractions

Published articles may be corrected or retracted for scientific and/or ethical reasons. Retraction may be initiated by the author(s) or the Editor when an article contains serious errors, unreliable findings, or violations of publication ethics. Any correction or retraction will be clearly identified on the journal’s website, together with the reason for the action.